Reports

BCLME STRATEGIC PLANNING WORKSHOP ON TRAINING AND CAPACITY BUILDING

TABLE OF CONTENTS

1. Minutes of the BCLME Strategic Planning Workshop on Training and Capacity Building, Held at the Kopanong Hotel and Conference Centre, Johannesburg, on 8 - 9 July 2004

2. Final Agenda

3. List of Participants

4. Appendix 3 (Training and Capacity Needs Assessment for the BCLME - by Barry Clark, Lara Atkinson and Marlene Laros)

5. Appendix 4 (Training and Capacity Building - PowerPoint presentation)

6. Appendix 5 (Ocean data and Information Network for Africa)

7. Appendix 6 (First column of table reads “Holistic/realistic and time-bound plan (SMART)”)

8. Appendix 7 (Table “Training and Capacity Need”)

9. Appendix 8 (Table “Needs point”)

10. Appendix 9 - Group A

11. Appendix 10 - Practices for knowledge, data and projects management

12. Activity 9: Training and capacity building in remote sensing

13. Activity 10: Training and capacity building in data management, products and related technology

14. Activity 17: Training and capacity building in project management philosophy, tools and implementation

15. Activity 18: Training and capacity building in communicating science to non-scientists and decision-makers

16. Activity 19: Training and capacity building in awareness of transboundary issues in policy formulation for decision-makers, including legal aspects and economic aspects

17. Group C

1. Minutes of the BCLME Strategic Planning Workshop on Training and Capacity Building, Held at the Kopanong Hotel and Conference Centre, Johannesburg, on 8 - 9 July 2004

Plan for the workshop

Mick O’Toole welcomed everybody to the workshop, noting that its aim was to develop a practical and realistic Strategic Plan for training and capacity building within the BCLME programme that could be presented to donor funders. He then introduced the workshop facilitator, Peter Croll, who gave a brief overview of his experience in conflict resolution and facilitation work. He reviewed the agenda for the workshop (Appendix 1), and initiated a round of introductions by the participants (Appendix 2). He then asked all participants to record their main expectation from the workshop on a card, and collected these for later review.

Summary Report - Training and Needs Assessment for the BCLME

Barry Clark presented the key findings of the training and needs assessment for Angola, Namibia and South Africa (Appendix 3).

Geoff Brundrit remarked that the SA Weather Service should have been included in the assessment, as an institution with clear needs for improved infrastructural capacity in the marine environment. He added that the high staff turnover in institutions meant that people who had been trained were being promoted into positions where they no longer made use of their increased expertise. Dr Clark responded that staff retention is a priority issue needing to be addressed, as it is not viable to keep training new recruits.

Overview of BCLME Training and Capacity Building Consultative Meeting in March 2004 in Windhoek

Mick O’Toole gave an overview of the workshop, which was attended by 50 participants and included presentations of needs identified by the country institutions (Appendix 4).

Geoff Brundrit noted that offshore mining should be given as much emphasis in the BCLME Programme as offshore fishing. Dr O’Toole responded that the oil industry had not been represented at the meeting, and the sector’s needs in terms of operational oceanography had not yet been clearly defined. Dr Brundrit replied that although the fisheries, diamond-mining and oil/gas exploitation sectors have different research needs, their compliance and management needs are very similar.

ODIN-Africa: Programme overview

Peter Pissierssens gave a presentation on the ODIN-Africa programme (Appendix 5).

Moses Maurihungiriri noted that he had been unaware that Namibia had joined the ODIN-Africa programme, and asked how to get involved. Mr Pissierssens replied that Aina Iita is the country contact point, and it would be up to her to raise awareness about the programme. Mick O’Toole responded that institutional staff could not be expected to drive such an initiative, as they are too busy fulfilling their line functions. Mr Pissierssens agreed, and noted that funding had been set aside for national committees but these had not yet been established.

Hashali Hamukuaya asked whether it is possible for a country to participate in ODIN-Africa if it had not yet set up a data centre. Mr Pissierssens replied that none of the countries currently involved had a data centre at the outset, and this was addressed as part of the programme. The only minimum requirement is that the country makes an in-kind contribution in terms of staff and infrastructure.

Neville Sweijd noted that BENEFIT has a data management policy, and is attempting to regionalise data management. SADCO will act as the regional node for collation of data, and its subsequent dissemination to international organisations such as ODIN-Africa. A metadata tool had also been developed. He suggested that ODIN-Africa interact with Angola, Namibia and South Africa on a regional basis through the BCLME, rather than with the individual countries. He also enquired whether ODIN-Africa could assist in repatriating historical Russian data for the region.

Mr Pissierssens responded that ODIN-Africa’s view was that effective regional co-ordination was impossible without national capacity. On the issue of the Russian data, he noted that IUD has a project to rehabilitate data, and is in the process of digitising data from Russia and the Ukraine. ODIN-Africa had already helped repatriate data for other regions in Africa.

Coleen Moloney asked for clarity on the type of operational support provided to national data centres by ODIN-Africa. Mr Pissierssens explained that each developing data centre had been given $6-10 000 per year towards operational costs. The countries had used the funds in slightly different ways, but each had drawn up a work plan that was adopted after discussion with the committee.

Santo Mohapeloa noted that ODIN-Africa generally trains one data manager and a librarian in each country. He suggested that, in light of the high staff turnover, those staff should be expected to train their replacements if they are promoted out of their positions.

It was noted that Bomba Bazika Sangolay is the ODIN-Africa contact point in Angola.

Introduction to the Planning Process

Peter Croll presented the expectations identified by the workshop participants the previous day (Appendix 6). He then gave a brief explanation of the tools and methodology to be used during the workshop.

Identification and prioritisation of Training and Capacity Building Needs

Peter Croll reviewed the 21 suggested training and capacity needs resulting from the report of the proceedings of the March meeting. On Geoff Brundrit’s suggestion, legal and political aspects were added to the list as points 22 and 23.

Hina Mu Ashekele noted that institutional capacity building would be vital to ensure that the BCLME initiatives would be sustainable once the foreign funding had come to an end. Peter Croll responded that this was an important cross-cutting issue. Moses Maurihungiriri remarked that there is a need for training in the financial management of projects. It was agreed that this formed an integral part of project management, listed as point 17.

Kim Prochazka noted that marine protected areas (MPAs) had not been mentioned in the list of needs. It was agreed that this issue would be included under point 3. In response to a suggestion from George Ssentongo, habitat degradation was included under point 7.

A number of other minor changes were made to the list, and the numbers corresponding to the revised version were written on cards and displayed on a board. Peter Croll then gave all participants a set of coloured labels, and asked them to use the labels to identify those issues that they felt were priorities for the BCLME region. The revised version of the list of needs, together with the number of ‘votes’ for each point, is attached as Appendix 7.

Lead questions for working group discussions

The highest ranked needs were grouped according to subject matter, and participants were invited to choose their working group accordingly for further discussion during the break-away sessions (Appendix 8). The working groups were asked to address the following questions:

Specify the training and capacity building needs
How can these needs best be met
Targeted approach to funding
Organisational/administrative requirements for BCLME to implement.

Report-back of working groups

Group A

Mick O’Toole presented the report-back for Group A (Appendix 9), adding that the group had also drawn up a list of potential donor funders.

Kim Prochazka suggested liaising with the Shuttleworth Foundation about the issue of improving maths education at school level, and with the Global Invasive Species Programme (GISP) and the Globallast representative - both based at Kirstenbosch in Cape Town - about invasive species in the marine environment.

Nic Sekhran, the southern Africa UNDP representative who was attending the report-back session, noted that the BCLME Programme’s donor funders would need to examine the costs associated with the working groups’ recommendations, in order to identify those that could be borne by other programmes in the region.

Group B

Kim Prochazka presented the report-back for Group B (Appendix 10). She noted that the wording of the identified needs had been altered slightly, with GIS having been addressed under point 10, implementation added to point 17, and point 18 redefined.

During the subsequent discussion, Barry Clark noted that IRD were already conducting training activities in remote-sensing in the region, and these should be built upon rather than developing new initiatives through the BCLME Programme. Lesley Staegemann replied that the IRD remote-sensing representative at MCM had returned to France, and had been unable to identify a suitable candidate for training.

Barry Clark remarked that data management requirements for the various components of the BCLME Programme, such as biodiversity, pollution, and offshore fisheries research, would be very different, and it would be difficult to make one system applicable throughout the region. Geoff Brundrit added that identifying the intended ‘clients’, such as government decision-makers or interested and affected parties, would help to define the appropriate types of data analysis and products. Peter Pissierssens remarked that this would be an integral part of a data management plan, and would need to be done at the institutional level, as well as national and regional levels.

Barry Clark noted that an important cross-cutting issue is the failure of scientists to communicate their findings, with the result that top-level decision-makers are not properly informed about the magnitude of problem issues. Referring to funding of proposed activities, he noted that neither the BCLME Programme nor the individual countries had much money for training activities, and the idea was to lever funds from donor agencies where possible. He added that a study should be conducted to determine what activities the various donors would be likely to fund. Geoff Brundrit remarked that it is vital that government institutions allocate part of their budget to training, in order to demonstrate a commitment to capacity building. Furthermore, donors would be unlikely to provide funding if training and capacity building is not part of the institution’s own strategy. Vere Shannon noted that the funding allocations were in any case only ‘guestimates’ that would need to be refined once detailed specifications for training activities were developed.

Group C

Buca Boavida gave a powerpoint presentation summarising his working group’s discussion, and later provided the information in table format (Appendix 11). He noted that points 7 and 13, addressing technical services and basic knowledge, had been merged for the purposes of the discussion. The group felt that all universities in the region should include some basic information on the BCLME in their undergraduate marine science courses, while an online short course should be developed for government employees.

Coleen Moloney noted that John Field had already initiated a network of higher education to ensure co-ordination of university courses. Olaf Weyl remarked that a Memorandum of Understanding should be drawn up for co-ordination between the universities.

Mick O’Toole remarked that individual countries would need to conduct some strategic planning with respect to capacity building before a regional programme could be implemented. Hina Mu Ashekele suggested that a workshop be convened in which individual countries would indicate how they would continue with BCLME activities after the end of the programme. Dr O’Toole agreed that it was important to develop national plans to ensure the sustainability of the BCLME initiatives.

Closure

Peter Croll reviewed the expectations identified by all participants at the outset of the workshop, and assessed the degree to which these had been met. He noted that the activities identified by the working groups provided a broad framework for the development of a strategic plan. Mick O’Toole added that the workshop report would be circulated, after which a consultant would probably be tasked with preparing a more detailed document through follow-up with specialist groups. Vere Shannon remarked that it would be useful to ask the key decision-makers at government institutions to identify training and capacity building needs that they view as priorities.

Peter Pissierssens asked for suggestions on ways of identifying areas of collaboration between the BCLME Programme, ODIN-Africa, GOOS-Africa and other initiatives in the region. Dr O’Toole replied that it was hoped that ODIN-Africa would set up a regional base in southern Africa. It was agreed that the matter would be raised at the PSC meeting.

George Ssentongo noted that a training workshop on stock assessment methods for coastal fisheries would be held in Mombasa, Kenya, in 2005, and he would make sure that representatives from Angola, Namibia and South Africa were invited.

Mick O’Toole thanked Peter Croll for his expert facilitation, Cathy Kuske for organising the workshop, and Nik Sekhran for attending the session. He thanked all participants for their input, especially the FAO and ODIN-Africa representatives, and wished them a safe and pleasant journey home. A video on the BCLME Programme was shown, after which the workshop was brought to a close.

2. Final Agenda

BCLME STRATEGIC PLANNING WORKSHOP
TRAINING AND CAPACITY BUILDING
FINAL AGENDA

Venue: Kopanong Hotel and Conference Centre - Johannesburg

Thursday, 8 July

08h30 - 08h45 Plan for the Workshop (Peter Croll)
08h45 - 09h00 Summary Report - Training and Needs Assessment for the BCLME (Barry Clark)
09h00 - 09h20 Overview of the BCLME Training and Capacity Building Consultative Meeting, 15-16th March 2004, Safari Hotel, Windhoek (Mick O’Toole)
09h20 - 09h30 ODIN-AFRICA : Programme overview (Peter Pissierssens)
09h30 - 10h00 Introduction into Planning Process (Peter Croll)

Expectations
Tools and Methodology’
Goals of Workshop

10h00 - 10h20 TEA / COFFEE
10h20 - 11h30 Identification and Prioritisation of Training and Capacity Building Needs (Plenary Session
11h30 Lead Questions and break up into Working Groups
11h30 - 12h45 Working Group Sessions
12h45 - 14h00 LUNCH
14h00 - 16h00 Working Groups
16h00 - 16h15 TEA / COFFEE
17h00 - 17h30 Report back to Plenary
17h30 - 18h00 Promotional Film on the BCLME

Friday, 9th July

08h30 - 08h45 Presentation of Plan for the Day
08h45 - 10h00 Working Groups
10h00 - 10h20 TEA / COFFEE
10h20 - 12h00 Working Groups
12h00 - 13h00 Report-back and Summary of Draft Strategic Plan
13h00 Close and Lunch

3. List of Participants

Ema Gomes Petroleum Ministry Angola Tel: +244-2-396277 Fax: +244-2-394779 E-mail: emagomes2002@yahoo.co.uk	Manuel Xavier Junior Petroleum Ministry Angola Tel: +244-2-396277 Fax: +244-2-394779 E-mail: emagomes2002@yahoo.co.uk
Coleen Moloney University of Cape Town South Africa Tel: +27-21-6502681 Fax: +27-21-6503301 E-mail: cmoloney@botzoo.uct.ac.za	Lesley Staegemann BCLME South Africa Tel: +27-21-4023418 Fax: E-mail: bclmeevg@deat.gov.za
Neville Sweijd BENEFIT Namibia Tel: -64-4101162 Fax: -64-405913 E-mail: nsweijd@benguela.org	Filomena Vas Velho I IU Angola Tel : +244-2-309077 Fax : +244-2-309731 E-mail : filomenavasvelho@yahoo.com
Domingo Paim IIM Angola Tel: +244-2-309077 Fax: +244-2-309731 E-mail: cntis@netangola.com	Joaquim Boauida (Buca) University Agostinho Neto Angola Tel: +244-2-371408 Fax: +244-2-336168 E-mail: camela@netangola.com
Augusta Martins University Agostinho Neto Angola Tel: +244-2-372275 Fax: +244-2-336168 E-mail: augustasilva@yahoo.com	Lufwankenda Eduardo Cefopescas Angola Tel: +244-2-575514 Fax: E-mail:
Santo Momapeloa Marine & Coastal Management South Africa Tel: +27-21-4023037 Fax: +27-21-4023367 E-mail: smohapel@deat.gov.za	Rob Cooper Marine & Coastal Management South Africa Tel: +27-21-4023165 Fax: +27-21-4023367 E-mail: rcooper@deat.gov.za
Conrad Sparks Cape Technikon South Africa Tel: +27-21-4603766 Fax: +27-21-4603193 E-mail: csparks@ctech.ac.za	Geoff Brundrit University of Cape Town South Africa Tel: +27-21-6503277 Fax: +27-21-6503979 E-mail: brundrit@ocean.uct.ac.za
Barry Clark Anchor Environmental Consultants South Africa Tel: +27-21-6853400 Fax: +27-21-6853400 E-mail: bclark@botzoo.uct.ac.za	Kim Prochazka International Ocean Institute, Univeristy of the Western Cape South Africa Tel: +27-21-9593088 Fax: +27-21-9591213 E-mail: kprochazka@uwc.ac.za
Vere Shannon Consultant - Oceanography South Africa Tel: +27-21-6503277 Fax: +27-21-6503979 E-mail: vshannon@ocean.uct.ac.za	Maria Sardinha BCLME Angola Tel: +244-2-309330 Fax: +244-2-309330 E-mail: milu.sardinha@yahoo.com
Hashali Hamukuaya BCLME Namibia Tel: +264-64-4101106 Fax: +264-64-4101188 E-mail: hhamukuaya@benguela.org	Hilda Khoëses Ministry of Fisheries & Marine Resources Namibia Tel: +264-61-2053057 Fax: +264-61-246009 E-mail: hkhoeses@mfmr.gov.na
George Ssentongo FAO/United Nations Zimbabwe Tel: +263-4-253657 Fax: +263-4-700724 E-mail: george.ssentongo@fao.org	Peter Croll BICC Germany Tel: +49-228-9119630 Fax: +49-228-241215 E-mail: croll@bicc.de
Hina Muashekele MRCC/UNAM Namibia Tel: +264-61-2063004 Fax: +264-61-2063684 E-mail: hmuashekele@unam.na	Moses Maurihungirire MFMR Namibia Tel: +264-61-2053071 Fax: +264-61-220558 E-mail: mmaurihungirire@mfmr.gov.na
Catherine Kuske BCLME - PCU Namibia Tel: +264-61-246948 Fax: +264-61-246803 E-mail: cathy@bclme.un.na	Titus Iilende MFMR Namibia Tel: +264-64-4101000 Fax: +264-64-404385 E-mail: tiilende@mfmr.gov.na
Nico Willemse MET, UNAM Namibia Tel: +264-61-249015 Fax: +264-61-240339 E-mail: nicow@dea.met.gov.na	Olaf Weyl Rhodes University South Africa Tel: +27-46-6038415 Fax: +27-46-6224827 E-mail: o.weyl@ru.ac.za
Mick O’Toole BCLME - PCU Namibia Tel: +264-61-246948 Fax: +264-61-246803 E-mail: otoole@bclme.un.na	Peter Pissierssens IOC of UNESCO France Tel: +33-1-45684046 Fax: +33-1-45685812 E-mail: p.pissierssens@unesco.org
Sue Matthews E nvironmental Science Communications South Africa Tel & fax: +27-21-7887805 E-mail: suemat@iafrica.com

4. Appendix 3 (Training and Capacity Needs Assessment for the BCLME - by Barry Clark, Lara Atkinson and Marlene Laros MS PowerPoint - 274MB)

5. Appendix 4 (Training and Capacity Building - MS PowerPoint - 111KB)

6. Appendix 5 (Ocean data and Information Network for Africa - MS PowerPoint - 818KB)

7. Appendix 6 (First column of table reads “Holistic/realistic and time-bound plan (SMART)”)

Holistic/realistic and time-bound plan (SMART)	Country focus	Find best way	Actions/concrete interventions	Co-ordination by BCLME (training & capacity building)		Implementation, orientation
To come up with clear, implementable time-bound plan A training timetable for BCLME for the region Holistic and directed plan for T&CB for the BCLME An agreed realistic strategic plan for T&CB for BCLME Identification of training needs in the BCLME region Result of strategic planning BCLME A clearer idea of how the BCLME Programme will bring about a lasting improvement in marine science capacity in the region An affordable and implementable CB&T strategic plan that will fast-track the BCLME aim and objectives: make a real difference	I hope we can get as much as we can from the workshop and capacity building to the benefit of all 3 countries I hope to effectively have training in my country Build capacity in Angola to the level of other 2 countries	To find the best way to raise the capacity in the region To identify ways and means for BCLME and ODIN-Africa to collaborate on issue-driven capacity-building in Angola, Namibia and South Africa	Actions may lead to sustainability in terms of capacity Concrete intervention that will address capacity and training needs for the BCLME	Co-ordination of training and capacity-building in the region How BCLME is going to co-ordinate the training capacity in the region		Gap-filling ‘hints’ (to actually implement BCLME Programme) Implementation of valid actions/plans for capacity building
			A merging of BENEFIT and BCLME capacity and experience into a single regional training and capacity building structure/unit
					To comprehend what BCLME is all about and how the envisaged strategic planning workshop will translate into policy decisions and regulatory framework to implement BCLME objectives Hope for sustainable management of BCLME for the livelihoods of the riparian population

8. Appendix 7 (Table “Training and Capacity Need”)

NO.	TRAINING AND CAPACITY NEED	VOTES	RANK
1	Quantitative and survey techniques, modeling and fish stock assessment	23	2
2	Technical aspects of understanding the life history of fish population (such as ecology, ageing, histology, taxonomy)	15	7
3	Transboundary management/science implications for biodiversity, MPAs and mariculture	22	3
4	Transboundary management/science aspects of biological oceanography	11	11
5	Training in socio-economics and address transboundary aspects	14	8
6	Training in marine eco-tourism	3	14
7	Technical back-up services for transboundary management fisheries and environmental management, including pollution and habitat degradation	17	6
8	Physical and chemical oceanography, meteorology training needs for transboundary management of resources and forecasting	15	7
9	Training in remote sensing and GIS	15	7
10	Management and reporting of scientific data (productivity, fisheries, ecosystem health, pollution), and products, including IT and database management	24	1
11	Training in human resources development (HRD) skills	12	10
12	Develop inter- and intra-personal skills in conflict resolution	7	12
13	Training in basic knowledge( prerequisite for the job)	13	9
14	Training in institutional development (organisational and general management issues)	18	5
15	Training in intergrated/ecosystems approach and fisheries management	17	6
16	Language training	6	13
17	Training in project management philosophy and tools	19	4
18	Training in knowledge management and quality control skills	13	9
19	Training in awareness of policy formulation (“when and how to involve expertise for decision-making processes”)	15	7
20	Training in development of indicators and production management, including dissemination of information	11	11
21	Transboundary fisheries and environmental monitoring	24	1
22	Legal issues/aspects	3	14
23	Political issues	3	14

9. Appendix 8 (Table “Needs point”)

‘NEEDS’ POINT	GROUP
1 2 3 21 4 and 8	Group A Barry Clark (facilitator) Mick O’Toole Lesley Staegemann Vere Shannon Hashali Hamukuaya Titus Iilenda Maria Sardinha Filomena Vas Velho
9 10 17 18 19	Group B Kim Prochazka (facilitator) Peter Pissierssens Moses Maurihungiriri Hina Mu Ashekele Nico Willemse Rob Cooper Olaf Weyl Coleen Moloney Conrad Sparks Ema Gomes Augusta Martines
5 7 13 14 15	Group C J (Buca) Boavida (facilitator) Neville Sweijd Hilda Khoeses Manuel Xavier Jnr Santo Mohapeloa Lufwankenda Eduardo Domingas Paim George Ssentongo Geoff Brundrit

10. Appendix 9 - Group A

No.	Training and Capacity Building Needs	Time S M L	Remarks
21	Transboundary Fisheries and Environmental Monitoring
21.1	Staff-technicians, scientists, observers	X	Immediate need = create and fill posts, but also need to maintain capacity in the long term. * Contingent on availability of infrastructure
21.2	Technical training in calibration + use of instruments, standardisation	X	Requires that posts are filled and need new ones created * Contingent on availability of infrastructure and staff appointments
21.3	Catch data collection	X	Some countries = training problem esp. Angola also posts for all three countries
21.4	Survey/sampling/measurement design + standardisation	X	Some specific short-term needs for Angola e.g. ichthyoplankton surveys
21.5	Data management and analysis	X X	Cross cutting issue
21.6	Interpretation of data	X
21.7	Reports, proposals and paper writing	X	Writing reports and project proposals that address tor’s as well as writing scientific papers + proposals
21.8	Dissemination + communication (managers/decision makers), national+regional	X	Interaction between scientists + politicians, managers, decision makers. Targeted report + “marketing”

No.	Suggested measure	Estimate cost	Cost Borne by A N SA BCLME Others	Remarks
21	Transboundary Fisheries and Environmental Monitoring
21.1	Sensitise decision makers, politicians + managers	US$30K	In-kind 50% 50%	Staff costs = indeterminate Sensitation by regional workshop
21.2	Formal training, specialist training course, in service training	US$100K	In-kind 20% 80%	Detailed training requirements need to be identified + costed
21.3	Lobby management agencies to create posts	US$100K	In - kind 100%	Does not include staff costs
21.3	Formal training (tertiary education), specialist training course, in service training	US$200K	10% 10% 10% 20% 50%	In country contributions = subsidized education, bursaries, etc. BCLME contributions in place
21.4	Same as above	US$100K	5% 5% 5% 35% 50%	BCLME contribution already ongoing
21.5	Formal and in-service training	US$50K	10% 10% 10% 30% 40%	No additional contribution required from donors
21.6	In service experts in region+ exchange of expertise with overseas countries	US$50K	In-kind 10% 90%	BCLME contribution already in place.
21.7	In service training with outside experts	US$100K	In-kind 50% 50%	BCLME contribution already in place

No.	Training and Capacity Building Needs	Time S M L	Remarks
8+4	Physical, chemical and biological oceanography+ meteorology for management of resources and forecasting
8.1	Staff-technicians, scientists	X	Need more oceanographers in Angola and Namibia
8.2	Technical training	X	Need technical support
8.3	Numerical, analytical and interpretative skills	X	Desperate shortage of people in region - not catered for by existing tertiary education institutions even at school level
8.4	Remote sensing - links to No.9 + GIS	X	Link to No.9
8.5	Operational oceanography	X	Moderate levels of success thus far; Provision of operational tools to managers e.g. HBA warnings to mariculture operation

No.	Suggested measure	Estimate cost	Cost Borne by A N SA BCLME Others	Remarks
8+4	Physical, chemical and biological oceanography + meteorology for management of resources and forecasting
8.1	Create + fill post in management, research and academic institutions	US$30K	10% 10% 10% 20% 50%	NB. Country contributions i.t.o. staff salaries not included
8.2.	Formal training, specialist training course, in service training	US$50K	10% 10% 10% 20% 50%
8.3	Bring in outside expertise with necessary skills to provide formal training at academic institutions also emphasise maths at school and undergraduate levels	US$700K	10% 10% 10% 40% 30%	BCLME contribution already covered; primarily a national problem; to be directed at school level + undergraduate level - financed by governments
8.4.
8.5.	In service training - tertiary level + industry specific, short courses	US$100K	20% 20% 20% 20% 20%

No.	Training and Capacity Building Needs	Time S M L	Remarks
1	Quantitative and survey techniques, modeling and fish stock assessment
1.1	Staff-scientists	X	Desperate shortage of capacity in the region
1.2	Dissemination + communication from scientists to managers + decision makers	X	Reliance on outside contractors to provide main line function is a problem
1.3.	Hydroacoustics	X	Reliance on outside contractors to provide main line function is a problem
2.1	Fish life history studies ,ageing, ecology, histology, taxonomy, biodiversity, physiology, mariculture, behaviour, population dynamics, genetics	X
1.5	Training for scientists + technicians	X	Data needed for fisheries management + biodiversity conservation; contingent on availability of necessary infrastructure for ageing analyses, etc….

No.	Suggested measure	Estimate cost	Cost Borne by A N SA BCLME Others	Remarks
1	Quantitative and survey techniques, modeling and fish stock assessment
1.1	Formal training at academic institutions, in-service training	US$500K- US$1000K	20% 20% 20% 20% 20%	Must link with No.15 (EAF)
1.2.	As for No.21	US$300K	50% 50%	As for No.21
1.3.	As for No.21	US$300K	50% 50%	As for No.21
2
2.1.	In service training - tertiary level, exchange programmes in region and with other areas	US$100K	20% 80%

No.	Training and Capacity Building Needs	Time S M L	Remarks
3	The management and science implications for biodiversity and mariculture / MPA’s; (include species level genetic = stock separation; includes issues relating to alien invasives- ballast warer+ mariculture imports)		Links with 2.1.
3.1	Taxonomic expertise	X X	Current capacity can serve region with some outside expertise but ultimately need to build greater in region in medium to long term
3.2	Coastal Zone Management	X	Current phase of BCLME stops at HWM- 2nd Phase of BCLME to extend to coastal areas: Education + awareness of coastal communities should include NGO’s + bilateral donors
3.3	EIA’s	X	Lack of compliance and monitoring = serious problems in BCLMR region; compliance staff compliment needs to be expanded + existing staff ; Needs training in sample collection + basic ecology and monitoring
3.4	MPA management	X	Many MPA’s exist in name only; MPA’s = primary means for conservation biodiversity
3.5	Mariculture + ballast water policy, harmonization + development	X X	Ballast water dealt with by separate GEF Programme but must ensure links are made and that programme is expanded to region p cost share with Globallast-BCLME: Issue of genetic engineering to be noted
3.6	Database management - GIS	X X	Links with No: 10; GIS is very powerful tool and is not realy being used to full potential

No.	Suggested measure	Estimate cost	Cost Borne by A N SA BCLME Others	Remarks
3	The management and science implications for biodiversity and mariculture / MPA’s; (include species level genetic = stock separation; includes issues relating alien invasives- ballast warer+ mariculture imports
3.1	Develop basic taxonomic guides; short courses, tertiary level training for taxonomy; sensitation of decision makers for need for taxonomic expertise in region	US$100K	In kind contribution 10% 90%	BCLME to broker outside inputs rather than spend money on developing guides and courses
3.2.	Short courses, on the job training	US$500K	In-kind contribution 20% 80%	BCLME contributing to existing project; UNDP-GEF preparing medium project on D-LIST to BCLME: BCLME leverage funds from other sources
3.3.	Need more compliance staff, lobby management authorities; short courses for existing and new compliance	US$200K	In-kind contribution 10% 90%	BCLME contribution in mining and pollution
3.4.	Sensitise decision makers+ politicians as to need for MPA’s: Assessment of need for MPA’s in the region	US$10K	In-kind contribution 20% 80%	GEF protected areas programme for Namibia. BCLME programme to inform other activities; Potential GEF programme for Angola.
3.5..	Build research and management capacity for mariculture in the region; diplomas. Degrees and short courses at overseas institutes, exchange programmes	US$250K	In kind contributions 30% 70%
3.6.	Short courses, on the job training, expert assistance; sensitise managers as to potential applications of GIS		Dealt with elsewhere

DONORS AND PARTNERSHIPS

Potential Funders	Areas best covered
NORAD	Fisheries
GTZ	Environment
SIDA	Environment and pollution
ICEIDA	Fisheries
CIDA	Environment
IRD	Oceanography
DFID	Food security, Poverty reduction and alternative livelihoods
USAID	HIV Aids
World Bank	Sustainable Fisheries Management in sub-Saharan Africa
Japan Aid	Fisheries
Ford Foundation	Biodiversity and Environmental protection
GEF	International waters
Various Foundation	Various
EU	Various
IOC	Oceanography
ODIN Africa	Marine data
FAO	Fisheries
Various ICSU’s	Marine Science
Fishing Companies	Fisheries
Diamond Mining Companies	Environmental management
Offshore Oil/Gas companies	Environmental management / protection, marine data / GIS, etc

BCLME ADMINISTRATIVE REQUIREMENTS

BCLME can only assist with steering the process; Does not have time to project manage;
BENEFIT should place a role; Can assist with levering funds and developing partners
Undertake study to identify potential partners and donors; priority to start lobbying - contract this work out
Develop TOR’s for donor/ partnership study
Develop the framework of the Strategic Plan further and come up with more realistic cost breakdown for various activities

11. Appendix 10 - Practices for knowledge, data and projects management

Time: long-term 8 years, medium-term, 5 years, short <2 years

Activity	Text	Time	Remarks
9	Training and capacity building in remote sensing	Short Medium Long	· Infrastructure as well as human capacity building · The specific needs should be further elaborated by experts · Capturing data, producing products, ground-truthing · Centralized to support regional/transboundary stuff and maximise efficiency of capacity in region · The three countries have different capabilities
10	Training and capacity building in data management, products and related technology	Short
17	Training and capacity building in project management philosophy, tools and implementation	Short Medium (ongoing)	· This is aimed both at managers and at scientists · Low-level: scientist managing a project · High-level: managers running a number of projects · Negotiate with educational institutions to build project management into existing courses
18	Training and capacity building in communicating science to non scientists and decision-makers	Short (ongoing)	· The ability to market research to decision-makers in the way they want to hear it - transfer of science information to lay-people and politicians - ensure that the good science isn’t lost in the process - how to condense information · Decision support is required to make sure that the correct information is provided to decision-makers to support their decision · This applied to scientists, middle management, top management · Most science communication courses teach people how to communicate with the press and general public, not with senior management and politicians · Knowledge management is more than communication - it also involves marketing of knowledge · cross-cutting issue
19	Training and capacity building in awareness of trans-boundary issues in policy formulation for decision makers, including legal aspects and economic aspects		p13 UNCLOS Legal aspects related to marine resources Economics Network of experts who may be consulted Development of advisory boards Have trans-boundary issues taken into account when national policies are formed, e.g. formation of commissions

12. Activity 9: Training and capacity building in remote sensing

			Costs borne by (%)
			National
Activity	Suggested measures	Cost (USD)	Ang	Nam	SA	BCLME	Other	Organisational/ Administrative requirements
9	9.1 Needs assessment, including developing a strategy for remote sensing. This would include: setting up hardware and software (regional); Use and interpretation (national); Co-ordination with international bodies; Capacity required at different levels; Type of infrastructure; Institutional framework; Sustainability planning	20000	in kind	in kind	in kind	100	(in kind)	A contract / consultancy
	9.2 Identify training curriculum and customise this (co-ordination role, because much training material exists already)	20000	in kind	in kind	in kind	100	(in kind) BENEFIT, IOC, UNESCO (e.g. Bilko), TSC	A contract / consultancy International co-operation and co-ordination
	9.3 Organise and run training courses	30000 per course	10	10	10	30	40 BENEFIT, international, ODIN- AFRICA, UNESCO, TSC	A contract / consultancy International co-operation and co-ordination
	9.4 Regional resource centre	100000 (establishment, excl salaries	in kind, 70			15	15 BENEFIT (10), Agulhas LME, SADC	Identify a lead institution
	9.5 Building national infrastructure (assuming regional centre happens)	30000	33.3	33.3	33.3		Countries, institutions	Existing national structures
	9.6 Scholarship fund for training in remote sensing within the region	100000 over 5 years	15	15	15	25	30 BENEFIT	One scholarship per country per year

13. Activity 10: Training and capacity building in data management, products and related technology

			Costs borne by
			National
Activity	Suggested measures	Cost (USD)	Ang	Nam	SA	BCLME	Other	Organisational/ Administrative requirements
10	10.1 Data management plan. Identify the types of data and how to manage, the products, the reporting, quality control, identify internationally-agreed standards, establish regionally standardised data management (without reinventing the wheel): regional and national.	80000	in kind	in kind	in kind	100	ODIN-AFRICA	Consultancy and workshops (identify clients) (cross cutting issue)
	10.2 Identify training curriculum and customise this (co-ordination role, because much training material exists already)	20000	in kind	in kind	in kind	100	BENEFIT, IOC, UNESCO ODIN-AFRICA, OceanTeacher, TSC	A contract / consultancy International co-operation and co-ordination
	10.3 Organise and run training courses or utilise existing courses	200000 (30000 per course)	10	10	10	30	40 BENEFIT, international, ODINAFRICA (10), TSC	Regional training co-ordinator International co-operation and co-ordination
	10.4 Regional resource centre, including IT managers	100000 (establishment, excl salaries	in kind, 70			15	15 LMEs, SADC	Identify a lead institution
	10.5 Building national infrastructure, including internet capabilities and access, and database managers	30000	33.3	33.3	33.3			Existing national structures Possibly merge with remote sensing centre in some countries
	10.6 Scholarship fund for training in data management and communication	100000 over 5 years	15	15	15	25	30 BENEFIT

14. Activity 17: Training and capacity building in project management philosophy, tools and implementation

				Costs borne by
				National
Activity	Suggested measures		Cost (USD)	Ang	Nam	SA	BCLME	Other	Organisational/Administrative requirements
17		17.1 For managers (with limited time), offer targeted short-duration courses	45000-15000 per year (500 per person)	20	20	20	30	10 BENEFIT, donors, bilateral agreements, GTZ	Buy-in from management Buy-in from higher education institutions
		17.2 For managers (with time to spare), offer long- duration courses (e.g. MBAs) which can also be distance learning	150000-15000 per person	20	20	20	30	10 donor, bilateral agreements	Buy-in from management
		17.3 For scientists, offer short courses, including existing courses	25000-5 per country per year (500 per person)	20	20	20	30	10 donor, bilateral agreements	Buy-in from management Buy-in from higher education institutions
		17.4 Encourage higher education institutions to build project management into existing courses	?1500				100		Regional Training Co-ordinator Buy-in from higher education institutions

15. Activity 18: Training and capacity building in communicating science to non-scientists and decision-makers

			Costs borne by
			National
Activity	Suggested measures	Cost (USD)	Ang	Nam	SA	BCLME	Other	Organisational/Administrative requirements
18	18.1 Train existing staff in communication and marketing skills (so they know “what buttons to push”) through short courses and workshops	(500 per person)	in kind	in kind	in kind	50	50 BENEFIT	Institutional support
	18.2 Promote science communication as a career path		in kind	in kind	in kind	in kind		Lobbying activity
	18.3 Develop communication products/packages (of BCLME?) (e.g. on a CD, web site, teaching packages) (Note: translation will be necessary)	10000	in kind	in kind	in kind	100		Consultancy, translation services
	18.4 Encourage higher education institutions to build knowledge management into existing higher education courses	5000	in kind	in kind	in kind	50	50 BENEFIT	Regional Training Co-ordinator Buy-in from higher education institutions

16. Activity 19: Training and capacity building in awareness of transboundary issues in policy formulation for decision-makers, including legal aspects and economic aspects

			Costs borne by
			National
Activity	Suggested measures	Cost (USD)	Ang	Nam	SA	BCLME	Other	Organisational/Administrative requirements
19	19.1 Generate awareness by campaigns and lobbying within national governments (Ministers) and among parliamentarians of trans-boundary issues (through the BCC? linked to SADC?)	5000	in kind	in kind	in kind	100	no time to complete	Organise roadshows
	19.2 Establish and maintain a network of experts who may be consulted on legal and economic issues: national, regional and international	1000	in kind	in kind	in kind	100	no time to complete	Contract/consultancy
	19.3 Disseminate information about trans-boundary policy/legislation to the general public (e.g. radio, pamphlets)	30000	30	30	30	10	no time to complete	Contract/consultancy
	19.4 Organise workshops for policy-makers to discuss issues related to trans-boundary policy formulation	20000	in kind	in kind	in kind	100	no time to complete	Contract/consultancy

Note: need for BCLME Training Co-ordinator

BCLME’s role mainly to leverage funds, not fund activities

17. Group C

Part One - Introduction

A. Our task

Group C has been given 5 topics to work on:

(#5) Training in Socio-Economic and address Transboundary Aspects
( #7) (Training in) Technical back-up Services for transboundary management fisheries and environmental management, including pollution
(#13) Training in Basic Knowledge [prerequisite for the job]
(#14) Training in Institutional Development [organizational and general management issues]
(#15) Training in Integrated / Ecosystem Approach for Fisheries Management

B. We first decided to understand the nature and inter-relations of the topics we have been given, and doing so, decided to abbreviate and group them as follows:

general topics

Institutional Development

Basic Qualifications & Knowledge + Technical Services

specific topics

Ecosystem Approach for Fisheries Management

Socio-economic for Transboundary Aspects

C. In order to facilitate our task we next decided to define the global topics

“Institutional Development” having been defined as:

Empowering the institutions for the provision of professional services through the empowerment of individuals for professional career development,

which is not achieved if the following aspects are not included:

strategic planning
organisational structure
career development
institutional culture
qualified staff

“Basic Qualifications and Knowledge” having been defined as:

The minimum academic and training requirements prescribed for the various positions to be filled in the ministry (technical, scientific, administrative & management),

requiring that the following aspects are considered:

harmonisation of all kind of academic degrees in the region
professional development training
creation of a common background “regional” introductory course

We have thus considered that our 4 topics (2 general and two specific) were, themselves, the NEEDS that we had to identify (see Table 1.) and went next on finding out SUGGESTED MEASURES to address such needs (see Table 2.)

Part two - Results of the workshopping

(1) SPECIFICATION OF NEEDS

Table 1.

#	*T&CB need*	*Time*			*Remarks*
		S	M	L
1	INSTITUTIONAL DEVELOPMENT				() - all measures to address these needs must be immediate actions* and of long term duration = (i.a., l.t.d.)
1.a	Strategic Planning	(*)	(*)	(*)
1.b	Organisational Structure	(*)	(*)	(*)
1.c	Career Development	(*)	(*)	(*)
1.d	Institutional Culture	(*)	(*)	(*)
1.e	Qualified Personnel	(*)	(*)	(*)
2.	BASIC KNOWLEDGE				() - all measures to address these needs must be immediate actions* and of long term duration = (i.a., l.t.d.)
2.a	Harmonisation of Academic Degrees	(*)	(*)	(*)
2.b	Professional Development Training	(*)	(*)	(*)
2.c	Creation of a “Regional” Background Course	(*)	(*)	(*)
3.	TECHNICAL BACKUP SERVICES				() - all measures to address these needs must be immediate actions* and of long term duration = (i.a., l.t.d.)
3.a	Harmonisation of Academic Degrees	(*)	(*)	(*)
3.b	Professional Development Training	(*)	(*)	(*)
3.c	Creation of a “Regional” Background Course	(*)	(*)	(*)
4.	SOCIO-ECONOMIC FOR TRANSBOUN-DARY ASPECTS		x	x	these two issues -identified as big gaps in the BCLME- as part of the contents of the courses and other actions to be implemented must be considered of high priority, and recommended to be strongly initiated and of long term duration
5.	ECOSYSTEM APPROACH FOR FISHE-RIES MANAGEMENT		x	x

SPECIFICATION OF NEEDS - Additional Aspects

We have considered that some other global issues that have been listed from the outcomes of the BCLME May 2004 Report might also be associated with the ones we have discussed, and should be considered as serious needs to be addressed:

# 11. TRAINING IN HUMAN RESOURCE DEVELOPMENT (HRD) SKILLS

# 16. LANGUAGE TRAINING

here three specific needs have been identified and differentiated:

English language training for Angolans and Portuguese language training for Namibians and South Africans

Training in Project, Proposal & Report Writing

Training in General Communication Skills

# 17. TRAINING IN PROJECT MANAGEMENT (PHILOSOPHY AND TOOLS)

# 18. TRAINING IN KNOWLEDGE-MANAGEMENT AND QUALITY CONTROL SKILLS

# 19. TRAINING IN AWARENESS OF POLICY FORMULATION

# 22 extra. TRAINING IN SPECIFIC LEGAL ASPECTS

# 23 extra. TRAINING IN POLITICAL ASPECTS

In a still more global concern, we realized that, since almost all measures coming out from the workshop will direct BCLME training actions towards short courses and other kind of courses, that there is a need for a:

- CURRICULUM CONCEPT

to be developed for the Training & Capacity Building permanent activity within the BCLME.

(2) SUGGESTED MEASURES

Table 2.

Ref. #	Suggested measure	Estimated cost	Cost born by					Remarks
			National			BCLME	Others
			A	N	SA
A.	Design & delivery of a Course on Institutional Development adapted to appropriate level of managers	$1500 per person per course				x		initiatives must be taken to decrease costs such as if the course is given in Angola re-think accommodation solutions (create a BCLME & BENEFIT guesthouse?)
B.	Support the implementation of a Network of University and Technical Schools in the region academic staff and students to develop a programme of activities: exchanges, joint training activities, alignment of contents	?	x	x	x	x	x	incorporate (a) John Field initiative and (b) UAN proposal support required from: SCOR, POGO, BCLME, ODINAFRICA, Universities, NEPAD, SADC
B.1	Holding of the inaugurating network workshop in Luanda, November 2004	$ 1000 per person	x	x	x	x	x
C.	Scholarships for Academic Studies in the region	$ 8000 per std. per year	x	x	x	x	x	in the same way BENEFIT has been doing up to now
D.	Creation of a Flexible Funding for the Continuous Training of Managers, Scientists and Technicians through the establishment of a range of expert-level programme of short courses and scientific exchange visits	$ 1500 to $ 2000 per person per action	x	x	x	x	x	support required from: SCOR, POGO, BCLME, Universities, NEPAD, Fishing Industries, DFID, NORAD
E.	Devising and Implementation of a standardised basic information and knowledge Regional Benguela Background (RBB) course	$ 10000				x	x	www course for all employees and new recruits
F.	Creation of an Activity Center Director position for T&CB within BCLME	$ 30 000 per year	x	x	x	x		to be developed: - terms of reference for professional officer; - job description and minimum requirements share costs with BENEFIT
F.1	Setting up of a Curriculum & Programme of Short-Courses and Scientific Professional Exchanges schema
G.	Creation of a professional officer charged of Socio-Economic issues in the national agencies	(?)	x	x	x			take in to account the experience within the 6 ongoing BCLME projects under H.Hamukuaya LMR portfolio
H.	Creation of a professional officer charged of Integrated Ecosystem issues in the national agencies	(?)	x	x	x			take in to account the experience within the 2 ongoing BCLME projects under H.Hamukuaya LMRportfolio